Personal Assistant to Promoter (Female only from Food Industry & FMCG)

Job Description: Personal Assistant to Promoter (Female only from Food Industry & FMCG)

Experience: 2–5 Years

Department: Promoter’s Office / Family Office

Education: Graduate

Salary: Rs. 3.6 LPA – Rs. 4.2 LPA

About the Role:

We are looking for a highly organised, proactive, and professional Personal Assistant to the Promoter for our Family Office in Gurugram. The ideal candidate will provide comprehensive administrative and personal assistance, manage schedules and communications, coordinate meetings and travel arrangements, and ensure the smooth execution of day-to-day activities.

The candidate must possess excellent communication skills, strong organisational abilities, discretion, and the ability to handle confidential information with the utmost professionalism.

Key Responsibilities:

• Calendar & Schedule Management: Manage the Promoter’s daily calendar, appointments, meetings, reminders, and commitments efficiently.
• Communication Management: Handle calls, emails, messages, and correspondence professionally, ensuring timely follow-ups and responses.
• Meeting Coordination: Schedule meetings, coordinate with internal teams and external stakeholders, prepare meeting agendas, and track action points.
• Travel Arrangements: Plan and coordinate domestic and international travel, including flight bookings, hotel reservations, local transportation, and itineraries.
• Administrative Support: Maintain records, organise documents, manage files, and prepare reports, presentations, and other business-related documents as required.
• Personal Assistance: Coordinate personal appointments, family-related schedules, and other tasks entrusted by the Promoter.
• Task & Follow up Management: Track pending tasks, important deadlines, and commitments to ensure timely completion.
• Expense & Bill Coordination: Assist with expense tracking, bill payments, reimbursements, and maintaining relevant records, wherever required.
• Confidentiality & Professionalism: Handle sensitive business and personal information with complete discretion and maintain the highest standards of integrity.
• Ad-hoc Responsibilities: Manage additional assignments and coordinate special requirements as directed by the Promoter.

Required Qualifications & Skills:

• Graduate in any discipline with prior experience in food industry, food business, or FMCG sector.
• 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
• Excellent verbal and written communication skills in English and Hindi.
• Strong organisational, time management, multitasking, and coordination skills.
• Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook, along with calendar and email management tools.
• Ability to prioritise tasks, anticipate requirements, and work independently in a fast-paced environment.
• High level of discretion, integrity, attention to detail, and professional etiquette.

About the Company:

Our client, a part of a diversified group, is a startup with a vision to redefine quality, sustainability & inclusivity in the food sector. Based in Chhattisgarh, we aim to create a self-sustaining ecosystem that integrates food processing, trading, & captive farming to meet today’s needs while building for the future.

NOTE: 

Professionals interested to explore the opportunity can share their updated CV with current salary detail and notice period to: aanchal@teamrecruiter.in